Services

Our design includes:

• Concept development and storyboarding.
• Walkthrough of the event space to accommodate your personal design requests as well as to offer our professional recommendations.
• An inspiration board, floor plan, design layout with illustrations, sketches and a color palette for your event.
• Pre-event demo of your tabletop including floral, linens and tableware when our recommended suppliers are contracted for your event.
• Stylize visuals – signage, bars, food stations, band, staff attire.
• unparalleled floral and tabletop design
• Lighting design, including intelligent synchronization and custom light fixtures.
• Custom graphic design – Menus, cards Signs; wall, floor and ceiling treatments.
• Custom furniture/accessories – lounge, bars, banquettes, dining tables, signature piece.
• Linens, draping, and upholstery which tie into design vision.
• Supervision of event setup through breakdown, B.O. Events is onsite the day of your event for 10-15 hours as required.

1. Initial contact, informal consultation - your choice of contact (phone, email or text)
2. Face to face (or video) complimentary consultation with a member of our event and wedding design team to:
      i. Shape your dream – This is a discussion that helps conceptualize your ideas to develop the look and feel of your day.
     ii. Gain a clear understanding – To make it clear what the venue provides, what we will provide and all that your event requires.
     iii. Walkthrough the event – Starting from scratch, we’ll review every bite of detail to make your event a success so that nothing is missed.
     iv. Style to suit – To give you what you value the most, budget will be discussed to focus on the areas most important.
     v. Inspire – Give creative design ideas, other resources and optional vendors.
3. Quotation – After the face-to-face meeting we will provide a comprehensive quote customized to your occasion.
4. Sign the retainer agreement –Time is precious, let’s commit to a solid partnership so we can focus our time on bringing to life your dream event.
5. Sourcing materials – if we don’t have it, we’ll source it.
6. Meet up – Wherever possible we will meet at the venue or another central point for an informal chat and answer questions or discuss any changes.
7. Sign the contract – After finalizing the details, the terms of agreement will be 60% down and the remaining 40% is due 3 weeks before the event.

From conception to execution; creating extraordinary events and seeing the eye-catching finale is our pride and joy. Whether its food, service, music or design; no detail goes unconsidered. Event planning is all about creating a harmonious unity, optimal festivity and creating an experience that will turn into a story of a life time. Below is an outline of the assistance we offer our full service clients, as needed. Please contact us for further information on how we can tailor our services to meet your specific needs.

• Face to face meeting(s) to discuss the design, production & coordination of your event.
• Email & telephone consultations.
• Assistance locating the perfect event venue.
• Guest accommodations and transportation.
• Manage the planning process, molding the grand vision.
• Ensure client’s voice is upheld throughout process.
• Contract management, review and negotiation.
• Creativity integrated across all facets – design, music, food, photography, etc…
• Management and development of a detailed event budget.
• Master Account management.
• Guide paper product design, production and wind downCoordinate the flow of all timing and details.
• Liaison with leading suppliers in the event industry for:
• Venue
• Floral Design
• Lighting Design (up-lighting, pin-spotting, intelligent lighting)
• Linen Design (table cloths, napkins, chair treatments)
• Stationary (invitations, escort cards, programs, and menus)
• Entertainment (bands, DJs, strings, performers)
• Rentals (furniture, tableware, linens)
• Photography & Videography
• Catering
• Staffing
• Hair & Makeup
• Ceremony Officiant
• Additional service providers available as needed
• Logistical management of vendor load-in, production and load-out
• Onsite day-of management and ownership of event execution

At Black Orchid we carry a large inventory of linens, furniture, tents, decor and lighting to transform any occasion. Our selection of decor ranges from metals, solid and clear glass, ceramic and textured details all within a wide range of styles and finishes. Our Linens flows from tablecloths to napkins and runners, a collection includes fabrics of all tiers and for a wide variety of uses. You will be able to polyester or cotton linens in a solid, or with prints and patterns. Our specialty tier linens are beautifully designed for every special occasion. Our tent rentals are conveniently available in solid white or clear roof finishes convenient for any weather. Our inventory for rent varies in size and pricing, make sure to select based on a size that best fits your needs, our Event Specialist can help you determine the selections depending on the style, theme and layout. Get in touch today.

We provide an array of other services. Whatever the occasion, let us add the wow factor. Contact us for more detail.  Get in touch today